Бизнес-ассистент руководителя (English is a must)

У нас открыта вакансия Бизнес-ассистент руководителя.
Распределение задач: 80% бизнес задачи, 20% личные поручения.
Работа 100% в офисе.
Обязателен опыт работы в аналогичной должности, и отличное владение английским и русским языками, знание немецкого в дополнение будет большим преимуществом.

What will be my responsibilities?

• Planning, organization and coordination of meetings and events to support your Manager
• Complex travel planning (routes & agenda) & travel support
• Internal & external communication in Russian, English and as a strong advantage - German
• Support in administrative and organizational concerns
• Minutes taking and support in the preparation of Management information on request
• Reports preparation
• Collecting, analysis & preparation of materials by request (e.g. before for meeting or deal)
• Preventive tasks (e.g. check that participants are prepared for meeting, in case some can not attend – take care of replacement who can cover the topic)
• Filtering requests (e.g. address some to other responsibles instead of putting to Manager`s table)
• Some amount of private tasks (e.g. driver coordination, reminders of scheduled appointments, book a restraint, interaction with home staff)
• 80% - business tasks, 20% private tasks

What do I need to fit the job?

• Work experience 3-5 years within similar role for executive support, perferably in international company
• Understanding of high-level meetings (e.g. government & business associations) approach
• Strong in planning and organization – can handle a complex planning in a structured way
• Strong in communication – open internal and external communication, but can also be discreet in confidential matters
• University degree is preferable
• Proficiency in English & Russian languages. German language in addition is an advantage
• Excellent in the use of office tools - MS Office (Word, Excel, PowerPoint)
• Personality - quick-witted and pro-active in problem solving, able to work with and in a multicultural team; friendly, supportive, high customer orientation is required, ability to act as Manager representative demonstrating high professionalism

What else do I need to know?

• You are welcome to join over 500 professionals in 18 offices around the world
• Working schedule: 5 days a week (Monday - Friday), being able and willing to start early sometimes before 08:00
• We provide you with medical insurance, lunches support in our canteen, annual salary review with targets setting, learning & development activities, opportunity to learn English or German language, and NewHires integration support and well-being program

• Our office is located in the very centre of Moscow, near Polyanka (7 min), Tretyakovskaya (10 min) and Dobryninskaya (12 min) stations in a modern building.