We’re on the hunt for a stellar Personal Assistant to join the team supporting Dave Waiser, founder of Accumulator — a US-based private equity firm investing in the most exciting growth-stage tech companies around the globe.
Accumulator operates like an index fund, with a footprint stretching from the U.S. to Asia. This isn’t your average desk job — you’ll dive into a fast-paced, dynamic environment, working side-by-side with Dave, a Senior Executive Assistant, and a Business Assistant. Together, you’ll tackle schedules, orchestrate complex travel plans, and ensure everything runs like clockwork, freeing up Dave to focus on shaping the future of tech.
If you’re sharp, resourceful, and thrive in a high-energy, collaborative setting, we want to meet you!
We’re a good match if you:
- Genuinely care about others and go the extra mile to support and uplift those around you.
- Strive for perfection in everything you do and take pride in delivering top-quality results.
- Are proactive, independent, and thrive on taking initiative without needing constant direction.
- Bring energy and passion to your work, fully immersing yourself in tasks and projects.
- Are action-oriented and excel at tackling challenges, solving problems, and achieving results.
- Value building meaningful connections, sharing kindness and positivity, celebrating special moments, and offering personal care.
Your role:
Task distribution: 80% personal, 20% business.
- Efficiently handling personal tasks for your boss, optimizing daily routines, travel, and minimizing time spent on logistics.
- Creating and maintaining organizational systems and plans in Notion, including a mindmap, playbook, and SOPs.
- Managing calendars and personal schedules, ensuring smooth coordination of meals, daily routines, and exercise.
- Organizing personal and business travel, sourcing the best routes, and liaising with contractors and vendors.
- Overseeing tasks related to state institutions (passport renewals, visa applications, obtaining driver’s licenses, choosing insurance providers, etc.).
- Managing social media platforms for your boss.
- Assisting with administrative tasks related to the business, taking on some business-related items with opportunities for growth in this area.
How your daily tasks might look like:
Begin your day by reviewing and updating to-do lists in Notion, ensuring all tasks are clearly organized and prioritized. You break down larger projects into actionable steps and allocate time blocks to make sure deadlines are met. Keep track of both personal and business-related tasks, from scheduling meetings to managing personal errands, making sure nothing falls through the cracks.
It’s a busy week ahead, and you’re coordinating an important trip for your boss to meet key stakeholders in Europe. You research the best flights, liaise with local drivers, and confirm meeting locations. While handling the logistics, you ensure all personal needs are covered, such as arranging a hotel with specific amenities or organizing a complex transfer. Draft a detailed travel itinerary, ensuring all time zones are aligned with meetings, so your boss can maximize every moment of the trip.
You’re the ideal candidate if:
You have 5+ years of experience as a Personal Assistant and are confident juggling multiple responsibilities while staying one step ahead.
You’re fluent in both English (C1) and Russian, making communication smooth and easy.
You’re comfortable working remotely but flexible enough to adjust your schedule to overlap with your boss’s time zone when needed.
You’re tech-savvy and know your way around tools like Notion, Miro, ChatGPT, and Excel. You’re happy to prove your skills if asked.
Benefits:
Personal Development Plan tailored to help you grow professionally and personally.
Online Education Budget to support your continuous learning and skill development.
Comprehensive Global Medical Insurance to keep you covered wherever you are.
Mobile Expense Coverage to ensure you stay connected without worry.
4.5 Weeks of Mandatory Vacation Annually to relax and recharge.
Quick overview of the hiring process:
Screening Interview
Assessment Test
Culture Fit Call
Top-Grading Interview with the Senior Executive Assistant
Ninja Interview with Dave
Clifton Strengths Test + References
Send us your CV, a video note in English explaining why you think it’s a perfect role for you, and your visa situation. Applications without a video note or visa information will not be considered.
