Administrative Manager

We’re JEDai, a leading tech company providing high-tech services to the FMCG/Retail sector using image recognition technologies to boost sales efficiency. Our solutions grant real-time measurements of the most relevant shelf indicators. We help brands to know what’s happening in-store and how to improve sales performances.

JEDai is a global player collaborating with the strongest brands in the FMCG/Retail community. We already worked with Nestlé, Heineken, Mars, Magnit and others.

Currently we have a vacancy for an Administrative Manager who will be responsible for organisation, planning and management of service-oriented administrative activities within the international team.

Join us and work with the world's famous FMCG brands!

Administrative Manager reports to COO.

The main areas of responsibility for Administrative Manager includes, but is not limited to:

1. Organising and resolving administrative issues for group of companies:

• Maintaining the customer register,

• Maintaining the register of suppliers,

• Supporting the sales team in working with clients,

• Filling in accuracy indicators in the clients' documents,

• Working with Trello to negotiate contracts (sales support),

• Supporting the company's vendor managers,

• Working with various tasks in Trello,

• Administering of the company benefit (compensation of the foreign languages classes),

• Organising, recording and uploading to Knowledge Base the monthly company meetings,

• Organising company events internationally (exhibitions, conferences, team building events, etc.)

2. Organising and managing the operations of the offline and online offices of the group of companies:

• Ordering goods to offices in Moscow, Kazan;

• Receiving goods in the Moscow office;

• Sending and receiving correspondence in the Moscow office;

• Printing, signing, scanning and archiving the documents in the Moscow office;

• Issuing equipment to employees (including internationally);

• Travelling support (booking tickets, hotel reservations, taxi).

Apply, if you have:

1. Similar experience, preferably in IT company for 1+ year,

2. English B2 or higher,

3. Experience of working with document flow,

4. Experience working with international teams and/or knowledge of Spanish - nice to have,

5. Experience with Trello, Confluence, Google Suite, EasyDocs, PandaDoc, YouTrack or similar software.

We are offering:

1. Competitive payment and official employment;

2. Work on international projects with multicultural teams;

3. Professional development: inside company Educational center, Corporate library, Performance management;

4. Foreign language classes compensation;

5. The ability to work remotely 1-2 days per week.