Executive Assistant to Partner

We are a law firm with more than 30 years of history and one of the largest practices in Russia and the CIS. We are launching a search for an Executive Assistant to support one of our Partners as part of a dedicated assistant team.

Role Overview

We seek a highly experienced, discreet and service‑oriented Executive Assistant to provide day‑to‑day support to a busy Partner, working closely with other Executive Assistants. The role combines executive assistance, coordination and elements of personal support and requires a mature, proactive professional with excellent judgment.

We are open to two schedule options:

• Daytime Executive Assistant
• Evening Executive Assistant

Specific hours will be discussed with shortlisted candidates.

Key Responsibilities

• Comprehensive administrative support to the Partner (calendar, meetings, calls, business trips, events) in coordination with the assistant team.
• Email and task management: prioritizing requests, preparing daily agendas, monitoring follow‑up.
• Coordination of interactions with clients and internal stakeholders; preparation of briefings and materials for meetings.
• Drafting and polishing correspondence, presentations and other documents in Russian and English.
• Travel arrangements and related documentation (itineraries, expenses, reimbursements).
• Maintaining structured files, contacts and information, accessible to the whole assistant group.
• Liaising with internal support functions (HR, finance, IT, marketing, office management).
• Limited personal assistance (appointments, selected private arrangements) with strict confidentiality.

Daytime focus: real‑time support, meetings, office presence.
Evening focus: preparing the next day (documents, correspondence, travel, agendas).

Candidate Profile

• 10+ years’ experience as Executive/Personal Assistant to senior executives or Partners in leading professional services firms (law, consulting, investment banking) or large corporations.
• Proven experience supporting a demanding executive, ideally in a team‑based assistant environment.
• Strong organizational skills, attention to detail and ability to work under time pressure.
• Excellent communication and interpersonal skills; professional, tactful manner and genuine team player.
• Confident PC user (MS Office, Outlook, digital tools).
• High integrity and discretion; strict respect for confidentiality.
• Fluent Russian and good working English (business correspondence and client communication).

If you recognize yourself in this profile, please send your CV in English, indicating your preferred schedule option (daytime or evening) and your salary expectations.