Office & Operations Manager

We are searching for an exceptional Office & Operations Manager to join our team in Moscow. This role is essential for creating an efficient and well-organized work environment while supporting key operational functions. You will oversee daily office management tasks and contribute to operational improvements, including purchasing, license management, and team support.

Essential responsibilities:

Office Management:

• Ensure swift procurement of office supplies and necessary items
• Maintain a methodical and meticulous approach to keeping the office clean and well-organized
• Provide comprehensive support to employees concerning equipment, accessories, and supplies
• Facilitate smooth operations by coordinating with external contractors and services for deliveries, floral arrangements, photography, and more
• Keep in line with business centre regulations, with a focus on fire safety and utility management
• Take charge of office aesthetics and equipment, working closely with interior decorators, managing furniture procurement, and maintaining safe spaces
• Streamline administrative support through efficient document processing

  Operations Management:

• Supervise and streamline company purchasing processes and merchandise logistics
• Manage company license subscriptions, researching and acquiring new licenses for departmental needs
• Conduct ongoing analytics on user activity for subscriptions to optimize usage.
• Improve policies related to license subscriptions and other operational areas.
• Facilitate communication and collaboration among team members to ensure operational efficiency.
• Develop and maintain comprehensive documentation for internal processes and procedures.

Qualifications:

• Extensive experience in a similar office manager or office support role
• Fluent in both Russian and English at a high level of proficiency
• Demonstrated excellent organizational skills and strong problem-solving abilities
• Known for attentive and prompt task execution
• Highly proficient in PC skills
• Demonstrated proficiency in using task management tools

This is what we are offering:

• Top-class tools and all necessary resources to deliver a cutting-edge experience for your colleagues
• Welcoming international team of highly skilled professionals in our excellent office that demands your full attention
• Generous paid vacation policy
• Competitive salary

Together, we can create a thriving and efficient office environment!