Personal Assistant

Objectives / Job Purpose:

• Provide a professional assistance both in business and in private issues to the General Manager
• Take over all administrative and routine work from the General Manager
• Be a reliable and responsible contacts center for General Manager

Duties and responsibilities:

Support in Business:

• Prepares PP presentations, reports and follows up on them
• Manages contacts, networking / connections (business cards, sending greetings etc.)
• Write down and distribute the meetings minutes

Organizational support:

• Arranges all travel, meetings, picks up, conference room and restaurants etc.
• Plans agenda for all trips and meetings, schedules all meetings via getting into details (e.g., who is meeting with and making sure it makes sense): Monthly Management Meeting, Annual BP / RE Meetings and other Company meetings.
• Hosts international guests (inl. visas, accommodation, travel, etc.)

Budget:

• Supports General Manager in annual planning and budgeting process for all staff activities, as well as controls internal meetings and entertainment budgets.

E-mails:

• Manages GM’s mail box: does follows up, sends and answers e-mails.

Corporate Events:

• Arrange meetings and events for 200+ participants

Requirements:

• Has at least 3 years experience of PA / Executive Assistant for Company Head, Management
• Team member
• Advanced PC-user, experienced in Power Point and Excel,
• Fluent English
• Proactive, initiative
• Thinking ahead, able to solve problems independently
• Likes to deal with details
• Excellent communication skills, able to negotiate with embassies and other institutions
• Energetic
• Motivated to work for a long time on this position