Executive Assistant with HR & Admin Functions (E-Commerce, Jewelry Brand, Italy-Remote)
Format: Remote / Full‑time
Salary Range: €1,500–2,500 (net, depending on location & experience)
Start: ASAP
Growing E-commerce boutique jewelry brand (EU/UK/USA markets) is looking for a reliable, structured Executive Assistant who can also take on basic HR and administrative responsibilities as we continue to grow.
This is a new role: admin and HR tasks will be handled by this our new team-member. We need someone mature, organized, and proactive who enjoys working in a small business environment and can bring order, structure, and clarity.
Key Responsibilities
Executive Assistant:
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Daily support to founders: coordination, follow‑ups, task tracking
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Calendar management, scheduling, preparation of materials
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Maintaining structured written communication (email, Telegram, Notion)
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Organizing information flow between founders and the team
Admin & Operations:
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Documenting and improving internal processes (SOPs, checklists, workflows)
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Coordinating tasks across a small team (in‑house + freelancers)
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Vendor coordination (designers, freelancers, service providers)
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Light operational support across departments
HR (Light Volume):
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Hiring 2–5 people over the next 3–6 months (mix of in‑house + freelancers) like graphic designers, 3D modelling, SEO, CJ Analyst, SMM roles
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Posting vacancies, screening candidates, scheduling interviews, coordinating with recruitment agencies
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Supporting onboarding and role setup
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Helping describe operational processes for each employee
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Assisting with basic HR documentation and reporting
Requirements
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3+ years in administrative, coordination, or HR roles
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Experience in small business or fast‑growing environments
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Ability to structure chaos, organize processes, and keep things moving
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Strong written communication (async‑first: Notion, email, Telegram)
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Russian — fluent; English — B2+
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Comfortable multitasking and switching between different types of tasks
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Fast learner, able to research and understand new topics quickly
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Experience with hiring (even small volume) is a strong plus
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Notion + Google Workspace proficiency
Who Will Succeed in This Role
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You enjoy being the “right hand” to founders
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You like small teams and broad responsibilities
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You are structured, reliable, and proactive
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You prefer written communication and clear processes
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You want to grow with the company as it scales
What We Offer
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Stable long‑term role in a growing international brand
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Remote format or office based in Valencia, Italy
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Direct work with founders and real influence on how the company operates
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Opportunity to shape processes from scratch
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Friendly, modern culture
