Office Manager

GAC Russia is looking for an Office Manager

Responsibilities:

1. Provide support for expatriate employees, including: business trip coordination, accommodation assistance, ensuring regular payments to landlords and resolving rental issues. Control of migration compliance, provide applications for migr.registrations and timely payments to supporting agency.
2. Ensure the office space is well maintained, oversee cleaning services, participation in office renovation projects (furniture ordering, orginizing new workplaces, etc.). Provide regular payments to relevant counterparties.
3. Assist with onboarding of new employees, coordinate internal communications, support team collaboration, participation in organizing of corporate events.
4. Monitor and control office related expenses, prepare budget reports, and track spending against allocated funds.
5. Greet visitors, manage appointments and coordinate guest access and hospitality. Answer telephone calls, handle correspondence and check corporate e-mail addresses, transfer information to related departments

Requirements:

1. Higher education.
2. 1–3 years of experience in administrative roles.
3. Ability to prioritize tasks, handle multiple responsibilities at once.
4. Clear verbal and written communication, ability to write professional emails, and handle interactions with staff, clients, and vendors in a polite and effective way. Attention to detail. Stress resilience.
5. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), ability to quickly learn and adapt to new applications and systems.
6. English language proficiency (B2 or higher).
7. Good oral and written communication skills.

Conditions:

1. Official employment according to the labour code of the RF.
2. Working schedule: 5/2 (office).
3. VMI (incl. dentist) after probation period.
4. Corporate discounts for employees.
5. Transportation & meal allowance.
6. Flexible start of working day (8:00-10:00).
7. Modern & comfortable office close to Technopark metro station