Team and Office Manager

Dynamic international holding ((offices in Russia, Switzerland, UAE, USA) is currently searching for a like-minded Team and Office Manager to organize and coordinate administration duties and office procedures and support our team with various daily tasks and procedures in our Moscow office, and occasionally collaborate with our foreign colleagues and offices.

Team and Office manager duties and responsibilities will include providing general administrative support to our CEO and employees, scheduling meetings and appointments, greeting visitors, making office supplies arrangements, etc.

Responsibilities

• Provide general support to CEO.
• Address employees’ queries regarding office management issues (e.g. stationery, hardware, travel arrangements, etc.).
• Maintain office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and assigning and monitoring clerical functions.
• Answering telephone calls and emails from customers and clients and directing them to relevant staff.
• Coordinate with IT department on all office equipment.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
• Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required.
• Maintain the office condition and arrange necessary repairs.
• Liaise with office vendors, service provider, including cleaning, catering and security services.
• Assist in the onboarding process for new hires.

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. printers)
• Excellent time management skills and strong ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Additional qualification as an Administrative assistant or Secretary will be a plus
• Languages required: English – B2 level minimum

Our Company's benefits include:

• Competitive salary determined by the experience of the candidate
• Continuous professional development due to our dynamic, quickly expanding business
• Welcoming environment
• Medical insurance (after 3-months’ trial period)
• Start date – November 2024