Personal Assistant

Ostrovok.ru is a travel-tech company that creates platforms for online booking of hotels, air tickets and other services for both individual travelers and corporate clients and travel agencies.

Our brands: Ostrovok.ru, B2B.Ostrovok.ru, Ostrovok.ru Командировки. We develop projects both in Russia and abroad.

Right now we are looking for a Personal Assistant to support a dynamic and inspiring Executive and his family. This position is not related to solving business tasks.

Main responsibilities:

• managing and optimizing Executive's daily schedule;
• arranging meetings with partners, video calls;
• providing comprehensive support to all family members;
• organization of private trips for all family members (maintaining a vacation calendar, controlling the visa calendar);
• organization of medical support for family members;
• organization of the education process of children - selection of teachers, drawing up a program and schedule of classes;
• personnel managment and recruting - tutors, housekeepers, drivers;
• control over the maintenance of the house, organization of purchases, cleaning, repairs and etc;
• buying clothes and shoes, interior items, gifts for family, colleagues, friends;
• cost control-monthly mandatory payments, mobile communications, paying bills;
• researching information upon request.

Our requirements:

• bachelor’s or master’s degree with a strong academic background;
• fluent English (written and oral) with exceptional communication skills;
• an analytical mindset paired with unmatched attention to detail;
• proficiency in Google products, Microsoft Office;
• experience working with VIP families or in a Family Office as a plus;
• knowledge of business etiquette and discretion in handling confidential information;
• a highly organized individual who thrives on multi-tasking and prioritizing.

We provide:

• competitive salary that reflects your experience and contribution;
• balanced schedule: enjoy a convenient 2/2/3 work rotation;
• comprehensive benefits: including medical insurance and a lunch allowance;
• supportive team of professionals who value expertise and collaboration.