Personal Assistant

Responsibilities:

• Provides administrative support to the immediate supervisor (Vice President) in the day-to-day activities: ensures business diary commitments, papers and travel arrangements are managed effectively and regularly follow-up; coordinate and manage calendar, meetings and appointments; handle telephone calls and track e-mails and correspondence;
• Provides support for in-house business meetings organization (including conferences, forums, workshops, etc.) coordinating related correspondence; participates in the preparation of presentations/handouts, other required administrative support in accordance with the agenda of the meeting;
• Provides support for filling and handing over the appropriate forms, reports and memos;
• Ensures that all requests have been properly recorded in ERP system; monitors and tracks the approval process and react in case of troubleshooting;
• Coordinates preparation of business trip expense reports: collecting invoices and receipts, if necessary, ensures that the report has been processed by the Finance Department;
• Support manager primarily focusing on business affairs, and also supporting personal matters.

Requirements:

• Fluent English is a must;
• Higher education;
• Minimum 2-3 years of experience as a Personal/Executive/Business assistant. Previous experience in an international environment is a plus;
• Basics for planning and budgeting;
• Exceptional organizational and time management skills.

Conditions:

• Competitive Compensation Package;

• Medical and life insurance (including dental, travel and accident insurance);

• Flexible start of the working day (as agreed with the manager);
• Social support system (including corporate psychologist consultations);
• Good transport accessibility (10 min. to metro stations Skolkovo, every 5-10 minutes transport from the metro stations Slavyansky Boulevard, Troparevo, Kutuzovskaya, Molodezhnaya and Solnechnaya).