We're searching for Executive assistant (senior level) for medtech startup based in USA time zone.
This is a force-multiplier role — designed to dramatically increase the effectiveness, focus, and operating bandwidth of the CEO.
You will sit at the center of the company’s operating system: managing priorities, shaping information flow, anticipating problems before they surface, and ensuring decisions translate into action. This is a high-trust, high-judgment role for someone who thrives in fast-moving, ambiguous environments and takes pride in quiet excellence.
If you are energized by responsibility, discretion, and proximity to real decision-making at the frontier of technology, this role will stretch and reward you.
Key Responsibilities:
You will own the operational rhythm of the CEO’s day-to-day and long-term effectiveness, including:
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Owning the CEO’s calendar and scheduling strategy — proactively prioritizing, sequencing, and protecting time to ensure focus on the highest-impact work
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Managing complex domestic and international travel, logistics, and coordination with precision and foresight
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Preparing briefings, agendas, background materials, notes, and follow-ups so meetings are decisive and outcomes are executed
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Acting as a trusted coordination point between the CEO and internal teams, board members, investors, and external partners
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Managing select purchasing and logistics for the CEO, office operations, and special events or team initiatives, ensuring speed, quality, and sound judgment
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Anticipating needs, identifying risks or gaps, and resolving issues independently before they escalate
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Handling highly sensitive and confidential information with sound judgment and absolute discretion
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Supporting select CEO-led meetings, offsites, and events as required
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Taking on ad hoc requests and special projects that directly increase CEO leverage and company velocity
What we are searching for:
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Advanced calendar and time-management expertise, with proven ability to prioritize across competing internal and external demands
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Exceptional written and verbal communication skills, with the credibility to interact directly with executives, investors, board members, and partners
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Strong judgment, discretion, and the ability to operate with minimal guidance in high-trust environments
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A proactive, systems-oriented mindset—you anticipate problems and solve them before they surface
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The ability to thrive in fast-paced, high-pressure, and frequently changing environments
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Experience in early-stage startups or similarly dynamic settings (a strong plus)
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Fluency with modern tools (Google Workspace, Slack, etc.)
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Bachelor’s degree or equivalent practical experience
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Fluent written and spoken Russian
