Administrative assistant

Our client, an international pharmaceutical company, has an opening for an Administrative Assistant.

Key Responsibilities:

• Scheduling and Coordination: Organize appointments, meetings, and offsite events; prepare agendas and take detailed minutes.
• Travel Management: Book travel arrangements, including flights, accommodations, and transportation.
• Expense Reporting: Prepare, submit, and reconcile expense reports accurately.
• Presentation Development: Create professional presentations for departmental use.
• Team Support: Assist in team building activities, staffing support, and stakeholder management.
• Procurement Management: Issue purchase orders for departmental spending and liaise with internal/external vendors.
• Office Maintenance: Ensure smooth operation of office equipment and supplies inventory.
• Communication: Act as a liaison between internal teams, external vendors, and stakeholders; respond to inquiries professionally.

We Expect You To

• Have a minimum of 4 years of relevant working experience within administration.
• Have university degree
• Have strong communicational skills.
• Be driving administrative processes and budgeting.
• Be IT savvy. You are highly skilled in MS Office, Excel, Power Point.
• Communicate effortlessly, both verbally and written in English and Russian at business level.

Benefits and Conditions:

• Medical and life insurance;
• Hybrid Work Format: Flexible balance of office and remote work;
• Annual Bonus: Performance-based bonus opportunities.
• Meal and Mobile Allowance: Monthly allowances for meals and mobile expenses.